How to add Print Date & Time in Crystal Report Layouts

Overview

Adding Print Date and Print Time to Crystal Reports provides a system-generated timestamp whenever a document is printed. This improves document traceability, audit readiness, and helps identify exactly when a report was generated.

Configuration

Path:

Crystal Reports → Field Explorer → Special Fields

Add the following fields to your layout:

• ✅ Print Date
• ✅ Print Time

Place them in the desired report section (Page Header, Report Header, or Footer).

Result

After adding these fields:

• ✔ Displays the actual print date and time.
• ✔ Automatically updates every time the report is printed.
• ✔ Works with all SAP Business One Crystal Report layouts.
• ✔ Requires no database fields or SDK development.

Consultant Tip

• Use Print Date & Print Time instead of Current Date/Time to record the actual print event.
• Format the fields as a single timestamp (e.g., 20-Mar-2026 8:17 PM) for a cleaner layout.
• Place the timestamp in the Page Header if it should appear on every page.

Key Takeaway

A simple Crystal Report enhancement that provides reliable print timestamps, improves auditability, and increases confidence in business documents.